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- Maintenance calendar
A maintenance year, laid out month by month.
This is a sample calendar for a mixed commercial building in Clark County. Yours will list your own equipment. The shape — and the reasons behind it — rarely changes much.
Nine kinds of equipment, twelve months.
On a narrow screen, the table scrolls sideways.
| Equipment | Jan | Feb | Mar | Apr | May | Jun | Jul | Aug | Sep | Oct | Nov | Dec |
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Rooftop unitsgas heat, electric cooling | Check | Full service visit | Check | Full service visit | ||||||||
| Heat pumps & split systemsoffices, clinics, shops | Check | Full service visit | Check | Full service visit | ||||||||
| Boilers & furnacesheating only | Check | Full service visit | Check | |||||||||
| Unit heaterswarehouses, loading docks | Check | Full service visit | ||||||||||
| Make-up air unitsrestaurants, kitchens | Check | Check | Check | Full service visit | ||||||||
| Exhaust fansrestrooms, kitchens | Check | Check | ||||||||||
| Condensate drains & panscooling season | Check | Check | ||||||||||
| Thermostats & schedulesclock changes | Check | Check | ||||||||||
| Filters, smoke seasonextra checks | Check | Check |
- S Full service visit
- C Check or filter change
A sample, not a promise or a price. Visit length and frequency are set per building after a walk-through, and follow the equipment manufacturer's instructions where they say more.
The calendar follows the Clark County weather.
- April
- Cooling equipment gets its full service before the first warm weeks: coils cleaned, refrigerant circuit checked, belts, bearings and electrical connections inspected. Finding a problem now costs a morning; finding it in a July heat wave costs a day of closed offices.
- May & August
- Condensate drains and pans are cleared while the system is cooling. A blocked drain is the most common cause of water coming through a ceiling tile.
- August – September
- Smoke season. Wildfire smoke can load a filter in days. Filters are checked and changed early, and outside-air settings are reviewed with you on bad air days.
- September – October
- Heating equipment gets its full service before the long wet season: burners, heat exchangers, flues, igniters and safeties on gas equipment; defrost and backup heat on heat pumps.
- March & November
- Clocks change. Occupancy schedules on thermostats and controls are checked so the building is not heating an empty office at 6am or cold when the first shift arrives.
- January
- Mid-winter filter change and a quick look at anything that has been running hard since October.
“S” and “C” are not the same visit.
Full service
Every part of the unit that wears or drifts: coils, belts, bearings, electrical connections, controls, safeties, refrigerant or combustion checks, drains and filters. Written up afterwards.
Check
A shorter visit with one job: filters, drains, schedules, or a quick run-through of equipment that has been working hard. Anything bigger gets reported, not quietly added.
You get a note, not a mystery.
Each visit ends with a short written note to whoever looks after the building.
What we did
Unit by unit, in plain words.
What we found
Worn belts, dirty coils, a weak capacitor, a drain starting to slow.
What we fixed
Small items handled on the spot, if you have agreed that in advance.
What needs a decision
Bigger repairs, quoted separately. Nothing proceeds without your go-ahead.
What is aging out
Equipment worth budgeting to replace — so it is planned, not an emergency.
The same idea, scaled down to a house.
A house does not need a table. It needs two visits a year: the heat pump or air conditioner in spring, the furnace or heat pump heating side in early fall. Change filters every one to three months, and more often on smoke days. We are happy to put you on a spring-and-fall reminder list.
Heat pump in a house?
It heats and cools, so it runs most of the year. A single fall service is the minimum; spring and fall is better.
Start with a walk-through.
We list what is on the roof and in the mechanical rooms, look at its condition, and send you a draft calendar to mark up.